communication assignment

COMM 3306 Assignment 3: Business Presentation

Dr. Natalia Matveeva

Type

Individual

Note: Complete your work for Assignment 3 (A3) in this file. Simply rename this file based on the guidelines below. Remove pp. 1-4 when you are ready to submit your final draft.

Situation

Your manager has reviewed all submitted proposals and have selected your plan to be presented at the town hall meeting in a few days. They have asked you (This is your individual task.) to prepare a PowerPoint presentation and present your ideas to the rest of the staff members.

Task

Choose verbal and visual content for and design your presentation. Create a PowerPoint presentation (about 11-12 slides) with narration (a recorder voice-over). Create a clear full-sentence outline/script that must be completed in the table below. The outline will serve as a script that you will use for this presentation.

See additional resources on recording narration below.

You can use pictures from Microsoft Clip Art Gallery (http://office.microsoft.com/en-us/images/?CTT=97), ARTstor under the UHD Library Databases, and/or Google Images (Click Settings, then Advanced Search. Select Free to Use or Share in Usage Rights.). Convert the presentation into an mp4 video. Post the video on Vimeo.com. See instructions and additional resources on how to complete these tasks below. NOTE: When uploading your presentation, under Privacy Settings, choose Only People with a Password. Type 3306 and use it as your password. In the footers of your PowerPoint slides (except the title slide), provide the date of your presentation, your name, and the slide number.

Present the contents of your collaborative proposal and include the following slides:

Title slide (a clear title of your proposal with keywords, your full name and company affiliations, the name of the company, and the date of your presentation)
Overview (the titles of all your slides)
Recent Changes
Current Situation or Problem Statement
Relevant Research on the Topic
Proposed Research Tasks
Schedule of Tasks (a schedule chart)/Timeline
Qualifications
Budget (a budget table)
Project summary and benefits
Question slide

Avoid Plagiarism. Give credit to all sources that you use. Use quotation marks if borrowing any text. You do not need to provide a slide with References as you have provided the list in your proposal. At the same time, if you use direct quotations or paraphrase research data in your presentation, please use correct in-text citations. Here are examples:

Direct quoting: “Usability plays a role in each stage of the design process” (Nielsen, 2012, par. 14).

Paraphrasing: Usability testing is important in each stage of the design process (Nielsen, 2012, par. 14).

List all your sources at the end of your presentation. Document them using the APA citation style: https://owl.english.purdue.edu/owl/resource/560/01/ . See additional resources below.

See “APA Citations” and “APA Quoting” in Additional Resources listed below.

Your Audience

The primary audience for your presentation will be all employees of the company.

Document Checklist and Final Grading Rubric

Before you submit your final draft, read the attached document checklist and the final grading rubric which will be used to evaluate your work. Make all necessary corrections. If your document satisfies all the criteria, then your presentation deserves an A. Overall, these additional documents will help you make sure that your assignments are complete.

Submission Guidelines

NOTE: For specific due dates, please consult our schedule.

Tasks	Where to submit	File name (examples)	File format	Deliverables (pages in one file)
1^st draft	Submit Assignments	3306_LastNameF_A3_ddMonyy Ex.: 3306_MatveevaN_A3_30Sep19	docx	1. A full-sentence outline/script (See the page below.) 2. peer review form (empty) 3. document checklist 4. final grading rubric
2^nd draft	Submit Assignments AND Discussions	3306_LastNameF_A3_ddMonyy Ex.: 3306_MatveevaN_A3_10Oct19	docx	1. a Word file with a link to a converted video on Vimeo and your full-sentence outline (the one you have created for A3D1) 2. peer review form (empty) 3. document checklist 4. final grading rubric
Peer review	Submit Assignments AND Discussions	3306_LastNameF_A3_PR_ddMonyy Ex.: 3306_MatveevaN_A3_PR_15Oct19	docx	Peer review form (See specific instructions below.)
Final draft	Submit Assignments	3306_LastNameF_A3_ddMonyy Ex.: 3306_MatveevaN_A3_30Oct19	docx	1. a Word file with a link to a converted video on Vimeo and your full-sentence outline (See the page below.) 2. document checklist 3. final grading rubric

Additional Resources on How to Create Your Presentation

Conducting library research and documenting your sources

Watch:

APA Quoting, by PPCC Writing Center eLearning Series (6 min.):

https://www.youtube.com/watch?v=do921cAEL6o

APA Citations, by PPCC Writing Center eLearning Series (8 min.): https://www.youtube.com/watch?v=0rDSQmO0Skw

Creating effective slides

Watch:

“Life after Death by PowerPoint” by Don McMillan (10 min.):

http://www.youtube.com/watch?v=KbSPPFYxx3o

Slides must be clear and present key points only. Use effective visual aids.
All bulleted lists must be parallel: http://www.ewriteonline.com/how-and-why-to-make-your-lists-parallel-and-what-does-parallel-mean/.

Adding narration to your presentation

Read:

“Record a slide show with narration and slide timings”

https://support.office.com/en-us/article/record-a-slide-show-with-narration-and-slide-timings-0b9502c6-5f6c-40ae-b1e7-e47d8741161c

“2 Keys to Great Narration Voice-Overs”

https://www.youtube.com/watch?v=reHZ5kZybDA

Here is the general procedure for such a recording (PowerPoint 2013):
- In PowerPoint 2013, click Slide Show, then Record Slide Show. Record your narration segment by clicking on Start Recording from Beginning. At the end of the presentation, click End Show (Save the narration.). The file will be big. You can now convert it to an mp4 file and post it on Vimeo. See instructions below.

Converting your PowerPoint presentation into a video

Read:

“Turn your presentation into a video”

https://support.office.com/en-us/article/turn-your-presentation-into-a-video-c140551f-cb37-4818-b5d4-3e30815c3e83

Posting your video on Vimeo.com

Sign up for a free account on https://vimeo.com/: click Join. Choose Vimeo Basic (it is free).
Read:

“How to Post Your Video to Vimeo”

https://photofocus.com/2014/01/16/how-to-post-your-video-to-vimeo/

NOTE: When uploading your presentation, under Privacy Settings, choose Only People with a Password. Type 3306 and use it as your password.

COMM 3306

Dr. Natalia Matveeva Assignment 3: Business Presentation

Delete pp. 1-3 of this assignment description when you are ready to submit your final draft of Assignment 3. Provide information in the table below:

A link to your presentation on Vimeo

Note: The link should be short, for example,

https://vimeo.com/284425528.

(Paste your link here.)

Full-sentence Outline

Fill out the table below and add additional rows as needed. Use complete sentences and correct grammar and punctuation. Support your claims with factual evidence based on your secondary research from the proposal.

Parts	Full-sentence Outline/Script
Slide 1. Title slide (a clear title of your proposal with keywords, your full name and company affiliations, the name of the company, and the date of your presentation) *Introduce your topic.*	(Type your content here.)
Slide 2. Overview (the titles of all your slides) Provide an overview of your presentation.
Slide 3. Recent Changes Discuss recent changes made to the company website.
Transition Tell us what you will discuss next.
Slide 4. Current Situation or Problem Statement Explain the current situation and discuss why the problem needs to be addressed. State your position (thesis statement) on the issue: how do you plan to address the issue?
Transition Tell us what you will discuss next.
Slide 5. Relevant Research on the Topic Present any relevant research on the topic. What is the effect of good web design on a company’s bottom line and customer satisfaction? How can a company better address customers’ concerns with a website?
Transition Tell us what you will discuss next.
Slide 6. Proposed Research Tasks List and briefly discuss all proposed research tasks.
Transition Tell us what you will discuss next.
Slide 7. Schedule of Tasks (a schedule chart)/Timeline Show your timeline and briefly discuss when you plan to complete major tasks.
Transition Tell us what you will discuss next.
Slide 8. Qualifications List and discuss your major qualifications for completing this project.
Transition Tell us what you will discuss next.
Slide 9. Budget (a budget table) List and briefly discuss your projected budget for this project.
Transition Tell us what you will discuss next.
Slide 10. Project Summary and Benefits This is your conclusion. Summarize the major points of this presentation and discuss major benefits of the project.
Slide 11: Question slide List the word “Questions?” on the slide and ask your audience if they have any questions about the project.

COMM 3306

Dr. Natalia Matveeva Assignment 3: Business Presentation

Peer Review

Cut and paste this review in a new WORD file. Name the file according to the file naming procedures specified above.
Go to Discussions and locate any available 2^nd draft of A3 prepared by one of your classmates. If possible, select the one that does not have a completed peer review. Respond to the post and let the person know that you will review his/her draft. Save the draft on your computer and open the link to the presentation.
Evaluate the video by responding to the prompts in this peer review. Save your responses in your file.
Go to Discussions. Respond to your classmate’s original post and attach your review to your reply.
Go to Submit Assignments. Choose the corresponding tab and submit your peer review for your instructor’s evaluation.

Your classmate’s name (Author of the draft):

Your name (Reviewer):

Oral Presentation

Elements	Prompts	YES, NO, or NOT SURE.	Please, explain briefly.
Context, Audience, and Purpose	Does the document respond to the assignment description?
Context, Audience, and Purpose	Is the file named correctly?
Organization and Content Development	Does the video present relevant information on the topic? o Title slide (a clear title of your proposal with keywords, your full name and company affiliations, the name of the company, and the date of your presentation) o Overview (the titles of all your slides) o Recent Changes o Current Situation or Problem Statement o Relevant Research on the Topic o Proposed Research Tasks o Schedule of Tasks (a schedule chart)/Timeline o Qualifications o Budget (a budget table) o Benefits of the Project o Question slide
	Is the presentation well organized? Is information presented logically and clearly?
	Does the video refer to external sources?
	Do those sources reputable?
	Do the slides present the right amount of information?
	Does the classmate provide the date of the presentation, his/her name, and the slide number in the footers of the presentation?
Voice and Speed	Is narration clear?
Voice and Speed	Is narration well-paced?
Visual Design and Formatting	Do the slides present the right amount of information?
	Do margins, columns, and negative space around content enhance navigation, readability, and aesthetics?
	Does the use of treatments (bold, underline (*for links only), italic, or color) enhance readability and aesthetics?
	Does the classmate use appropriate visual aids (a table and a schedule chart)?
	Are visual aids relevant and powerful?
Style and Editing	Are there any problems with style, grammar, punctuation, or mechanics?
	Are bulleted list parallel? (Each item start the same way. See a resource in Additional Resources above.):
	Are the external sources documented correctly (specifically, in-text citations)?

Required!!! Provide written suggestions on how the video can be improved (100-200 words):

Document Checklist

Assignment 3: Business Presentation

Your name:

NOTE: Your instructor will highlight areas that need improvement.

Deliverables

ü The file is named correctly.

ü The documents appear in the correct order:

1. A link to a video on Vimeo

2. A full-sentence outline

3. Document checklist

4. Final grading rubric

Context, Audience, and Purpose

ü Your documents respond to the assignment description for Assignment 3.

ü The problem is presented in a way that the reader can understand and appreciate.

ü You justify to your audience the need to implement your proposal.

ü The appropriate level of detail is given (appropriate assessment of audience’s knowledge and concerns).

Organization and Content Development

ü You have used the organization suggested by lectures and additional handouts.

ü Your presentation has the following slides: Title slide (a clear title of your proposal with keywords, your full name and company affiliations, the name of the company, and the date of your presentation), Overview (the titles of all your slides), Recent Changes, Current Situation or Problem Statement, Relevant Research on the Topic, Proposed Research Tasks, Schedule of Tasks (a schedule chart)/Timeline, Qualifications, Budget (a budget table), Benefits of the Project, Question slide.

ü In the footers of your PowerPoint slides, you provide the date of presentation, your name, and the slide number.

Voice and Speed

ü All points are clearly articulated.

ü The presentation is well-paced.

Visual Design and Formatting

ü Pages look neat. The document is single-spaced.

ü Major divisions are clear visually. The appearance of headings and subheadings establishes a hierarchy among parts.

ü The use of treatments (bold, underline, italic, or color) enhances readability and aesthetics.

ü Columns and negative space around headings enhance navigation, readability, and aesthetics.

ü The use of lists is helpful and appropriate to the reader.

ü You use readable and consistent fonts.

ü The slides in the presentation are well designed and present the right amount of information.

ü You use appropriate visual aids (a table and a schedule chart).

Style and Editing

ü You use correct grammar and punctuation (plus no misspellings or typos).

ü All lists are parallel (See a resource in Additional Resources above.)

ü The secondary sources are documented using the APA citation style.

Projected Grade and Comments

Grade	A	B	C	D	F
Plus	100 99 98 97	89 88 87	79 78 77	69 68 67	59-0
Full	96 95 94 93	86 85 84 83	76 75 74 73	66 65 64 63
Minus	92 91 90	82 81 80	72 71 70	62 61 60

Comment:

Issues of Grammar and Mechanics:

□ Comma splices and/or fused sentences

□ Fragments

□ Missing commas with introductory clauses and elements

□ Typos and misspelled words

□ Misused words

Final Grading Rubric

Assignment 3: Business Presentation

Your name:

Criteria	Exemplary	Competent	Adequate	Inadequate	Unacceptable
The employees of the company…	□ will clearly understand your plan of actions and will eagerly participate in the project	□ will understand your plan of actions, but may need some clarifications	□ will have some difficulties understanding your plan of actions and will ask you for major clarifications	□ will not understand your plan of actions	□ will disregard your presentation
because your work …
Context, Audience, and Purpose	□ Demonstrates a thorough understanding of context, audience, and purpose that is responsive to the assigned tasks and focuses all elements of the work.	□ Demonstrates mostly thorough consideration of context, audience, and purpose and a mostly clear focus on the assigned tasks.	□ Demonstrates some awareness of context, audience, purpose, and to the assigned tasks, e.g., begins to show awareness of audience’s perceptions and assumptions.	□ Demonstrates minimal attention to context, audience, purpose, and to the assigned tasks.	□ Is either mostly incomplete or does not satisfy any criteria for the assignment.
Organization and Content Development	□ Presents the conventional information for the genre.	□ Presents most of the conventional information for the genre.	□ Presents some of the conventional information for the genre.	□ Lacks the conventional information for the genre.
Visual Design and Formatting	□ Demonstrates detailed attention to and successful execution of a wide range of conventions particular to a specific writing task including visual design and formatting.	□ Demonstrates consistent use of important conventions particular to a specific discipline and/or writing tasks, including visual design and formatting.	□ Follows some expectations appropriate to a specific discipline and writing tasks for basic visual design and formatting.	□ Attempts to use a consistent system for basic presentation.
Style and Editing	□ Is accurate and grammatically correct.	□ Is mostly accurate and grammatically correct, with some minor problems.	□ Is somewhat accurate, but has major grammatical errors and other problems.	□ Is inaccurate and grammatically incorrect, with major problems.
Final Grade	A	B	C	D	F
Plus Full Minus	100 99 98 97 96 95 94 93 92 91 90	89 88 87 86 85 84 83 82 81 80	79 78 77 76 75 74 73 72 71 70	69 68 67 66 65 64 63 62 61 60	59-0

Adapted from: Association of American Colleges and Universities. Written Communication Value Rubric. 10 Apr. 2010 < http://www.aacu.org/value/rubrics/inde x_p.cfm?CFID=27 55627 1&CFTOKEN=48470209>.

Answer Preview……………..

We are a team developed from various departments within the Working Group Inc. to research the issues that our customers are encountering while using our websites. After the series of complaints, we have researched the importance of having an effective website. We are writing this proposal to request permission to find the faults of our website and find different avenues to correct them. We will utilize thorough research and would like to present a few points of considerations…………………..

APA 3546 words