How to Develop an Effective Agenda

Imagine you are writing a short email to another coworker regarding how to develop an effective agenda. Draft that email below. In your email, be sure to explain what it takes to write an effective agenda and all the parts that you should include. Make sure you provide examples for each section.

Example:

Dear team,

(the significance of setting up agenda)…(how to write an effective agenda)….(what you should do)…(detailed explaination)…

discuss what you think are the two most important strategies for keeping a group focused on its goals. Give specific examples.

Key terms:

Functional approach:

An approach to group problem solving that assumes that to achieve a group goal, group members should perform certain communication functions.

Results-driven structure:

A structure that causes a group to focus its efforts on the actions it needs to take to achieve its goals.

Agenda:

The written plan for achieving the goals during a group meeting; typically includes items for discussion, action, and information.

One member of your group continues to pull the discussion off track, and he or she doesn’t seem to be able to focus on the topics the agenda covers. As the group leader, what strategies would you use to keep the meeting on schedule? Give specific examples and utilize terminology from the lesson.

Answer preview………..

There is the need for drafting a well-developed agenda as it would help in getting the most from the meeting. There is the need of ensuring that every individual in the group gains access to a written copy of the agenda before the meeting. The agenda should comprise of information of where the meeting will take place together with the time that would be spent tackling the topics. The agenda should also include direction of how the group members would give their input towards the group agenda. Secondly, it is appropriate to determine the meeting goals as every meeting needs to have a goal to be accomplished. The third step that is necessary is identifying what would be discussed in the meeting to achieve the goals together with planning the course of action………

APA 289 words