The CRM implementation of the project has been underway for 3 months. Ben has been reviewing the invoices from the IT vendor that is providing design and programming services for the CRM implementation. Ben is working with this vendor on a number of different projects, and there are a handful of people that work on multiple projects for him, including the CRM implementation. He just told you that there are some problems with the invoices, and he is not sure what to do about them.

George is working on the CRM implementation and 2 other smaller projects. His hours look okay when Ben first looks at them. However, when Ben adds up George’s hours for the past month across all 3 projects, they total more than 65 hours per week. Ben knows that George is barely on-site more than 4 hours per day and does not feel that George is producing anything close to 65 hours of work.
Two hours per day were billed for Louise for 1 week when she was on vacation. As far as Ben knows, Louise was not invited to any project conference calls nor was there any critical project e-mails sent to her during that time.
The rate for Betsy increased by 15% half-way through the second invoice. No explanation was given.
Nothing was billed for Ron his entire first month on the project Need all paragraphs and reference orginial work please

Go to the Discussion Board and provide a memo that you will send to the vendor contact.
Be sure to raise your concerns and identify the next steps you want the vendor to take.
Accompanying your memo, provide some guidance to Ben on what to do next.
Then respond to one other post as the vendor addressing the project manager’s concerns.

preview of the answer..

It is an issue of major concern when the personnel mandated with the responsibility of handling the workers invoices makes mistakes in the recording of the same. It becomes an even greater problem when the case is a mistake that is clearly visible and the alterations made seem to have been intentional. As the IT vendor and the person in-charge of the employees’ invoices, there are some discrepancies that can be seen on the invoices sent and the alterations made seem to have been deliberate and not accidental. One clear case is the case of a worker whom it is clear that he is never at the site for more than four hours a day. …

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