Preparedness Planning Memo

Preparedness Planning Memo



  • Competency 1: Apply emergency planning procedures to critical incidents.
  • Competency 2: Explain the role of emergency planning within the emergency management field.
  • Competency 4: Correlate appropriate emergency management response to hazards and threats.
  • Competency 5: Communicate effectively in a variety of formats.


When you are working as professional emergency management official, you will be tasked with creating plans for dealing with a future possible occurrence of an emergency in your region. In all the assignments in this course you will be addressing how to plan for one of the specific phases of emergency management: preparedness, mitigation, response, and recovery.

Types of emergencies generally fall into three areas:

  • Natural disasters: hurricanes, tornados, earthquakes, wildfires.
  • Man-made accidents: transportation disasters, such as train wrecks, or bridges collapsing.
  • Man-made incidents: terrorist attacks such as physical attacks or electronic (hacking).

You will be using the Riverbend City train derailment scenario as a foundation for the assignments in this course. For this first assignment on preparedness planning view the Preparation, Planning, and Preparedness media piece, which uses a man-made accident as the type of emergency.

Common practices for preparedness planning are:

  • Identification of local resources.
  • Establishment of a continuity of operations plan for the community.
  • Creation of a team.
  • Setting outcome-based goals and tracking progress to those goals.
  • Creating a plan for communicating the preparedness plan to the community through the media.


You work for Jenny Cunningham, Riverbend City Emergency Manager. You are the supervisor who will be responsible for training representatives for the following groups in how to create a sample plan for preparedness:

  • Emergency and government managers.
  • First responders.
  • Business leaders.
  • Heads of families or households.
  • Personnel in charge of or dealing with special needs groups such as the elderly, non-English speaking people, children, et cetera.

Jenny has asked you to send her a memo with the five top points you would present in a training for these groups. Your purpose for this eventual training is to introduce the target audience to what goes into a well-rounded preparedness plan. Use your personal and professional experiences, your readings, as well as examples of preparedness you have seen in the media scenario to support your ideas. Be sure to cite your resources.

In a memo to Jenny Cunningham explain how you would address the following with your group of training representatives. The memo should be short and concise. Use 1–2 paragraphs to succinctly deliver each main point.

  1. Prepare a statement of why an emergency preparedness plan is important to establish, with emphasis on evacuation or sheltering in place.
  2. Identify stakeholders who will be able to assist in the preparedness phase for government entities, businesses, and citizens.
  3. Establish suggested necessary team members for your chosen incident (including governmental and non-governmental bodies).
  4. Outline a continuity of operations plan that will help stakeholders be prepared to return to normalcy following a disaster.
  5. Create a sample message to the community (one that would be delivered through the media) that provides a simple outline of steps families or special needs groups (such as the elderly, non-English speaking people, personnel in schools) can take to create their own preparedness plan.


To achieve a successful assignment experience and outcome, you are expected to meet the following requirements for your memo:

  • Written communication: Must be free of errors that detract from the overall message.
  • Font and font size: Times New Roman, 12 point.
  • APA formatting for any citations and references used in the assignment.
  • A memo doesn’t require a title page, just who it is to, who it is from, and a subject line.
  • Should not exceed 250 words for each point.
  • You are required to submit your assignment to Turnitin. Once you review your results and make any needed changes, submit your paper for grading.


This is a two-step process.

Turnitin: All assignments must be submitted to Turnitin.

  1. Access Turnitin through the link in the courseroom.
  2. Submit your assignment using the draft folder.
  3. Review the returned report and make changes as needed. (You may ignore any template matches.)
  4. Resubmit your updated assignment using the appropriate folder.

Submit Your Assignment for Grading: See Submit an Assignment (linked in the Resources) for more information.

  1. Click on the linked assignment heading.
  2. Attach your file.
  3. Click submit.
  4. You will know your submission was successful by viewing the Submitted section of the My Grades area.

Note: Your instructor may also use the Writing Feedback Tool to provide feedback on your writing. In the tool, click the linked resources for helpful writing information.




emergency management  planning and prepardness

Answer Preview…………….

Emergencies would likely occur during events because of the interactions between large groups of people or through natural means that are dependent on the nature of our environment. In other instances, emergencies occur because of the failure of preventive measures for identified threats and issues that are peculiar to our society. Therefore, the best practice for disaster or incident……………………

APA 1035 words

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