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Request for a Recommendation Letter, Ch. 7

Request for a Recommendation Letter, Ch. 7

Request for a Recommendation Letter, Ch. 7

  • Situation: You have just received an offer letter from your “dream job” company, and you are very excited about the opportunity! As part of the application process, you have been asked to submit a letter of recommendation from a professor or an employer. Follow the guidelines in Chapter 7; review the sample letter on page 165, but do not copy!!
  • Your task: Requests for recommendations and references are routine, so you can organize your inquiry using the direct approach. Open your message by clearly stating why the recommendation is required and that you would like your reader to write the letter. If you haven’t had contact with the person for some time, use the opening to trigger the reader’s memory of the relationship you had, the dates of association, and any special events that might bring a clear and favorable picture of you to mind.
  • Tips: Use the body of the request to list all the information the recipient would need in order to write the recommendation, including the full name and address of the person to whom the letter should be sent. Consider including an updated resume if you’ve had significant career advancement since your last contact. Close your message with an expression of appreciation. When asking for an immediate recommendation, you should also mention the deadline. Always be sure to enclose a stamped, preaddressed envelope (or email address) as a convenience to the other party. Figure 7.2 (p. 165) provides an example of a request that follows these guidelines.

 

Subject lineSubject line tells what message is about
SalutationMessage begins with an appropriate salutation – “Dear Ms. (or Mr.) Xxxx:”
Opening purpose/requestOpening states the purpose of the letter and makes the request
memory refresherincludes information to refresh reader’s memory about the writer/requester
supporting informationincludes a reference to enclosed/attached resume, mentions information that could be used in the recommendation
 
crucial detailsincludes the deadline for response and information about the person who is expecting the information, including contact information/email/preaddressed, stamped envelope
closing salutationMessage ends with an appropriate closing salutation:
Sincerely, … Regards, …
email signatureSender’s contact information is included below their name at the end of the message
Grammar/Sentence Structure
presentation/formatMessage is organized, correctly formatted with paragraphs

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